Privacy Policy

This privacy policy applies between you, the User of this Website and the Owner Operator. The Owner Operator takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:

Data
collectively all information that you submit to the Owner Operator via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998;

Cookies
a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

UK and EU Cookie Law
the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;

User or you
any third party that accesses the Website and is not either (i) the Owner Operator or (ii) engaged as a consultant or otherwise providing services to the Owner Operator and accessing the Website in connection with the provision of such services; and

Website
the website that you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:

  1. the singular includes the plural and vice versa;
  2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
  3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
  4. "including" is understood to mean "including without limitation";
  5. reference to any statutory provision includes any modification or amendment of it;
  6. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

3. This privacy policy applies only to the actions of the Owner Operator and Users with respect to this Website and any author newsletters the Owner Operator may provide to you (“Newsletters”). It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

Data collected

4. We may collect the following Data, which includes personal Data, from you:

  1. Name
  2. Contact Information such as email addresses;
  3. IP address (automatically collected);
  4. Web browser type and version (automatically collected);
  5. Operating system (automatically collected);
  6. in each case, in accordance with this privacy policy.

Our use of Data

5. Unless we are obliged or permitted by law to do so, and subject to any third-party disclosures specifically set out in this policy, your Data will not be disclosed to third parties, other than in certain circumstances to those persons engaged as a consultant or otherwise providing services to the Owner Operator to operate the Website.

6. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website.

Newsletters

7. The Owner Operator uses various software packages to send out newsletters. In order to do this the Owner Operator needs your email address, and this is stored in the newsletter database. The Owner Operator also has your personal name, if you told us it. This information has been gathered in several ways: possibly you filled out a sheet at an author event, or you completed the form on the Website.

8. In addition the system holds the following information:

  1. If you signed up at an author’s event or via the Website, the date and time we added your name to the database.
  2. If you signed up for the newsletter via the Website, details of when you did so and when you confirmed your subscription.
  3. We also hold the IP address of the device used to sign you up and some technical details of the browser that was used.
  4. We have a list of the messages that have been sent to you.
  5. We know when you reconfirmed your subscription in advance of the introduction of the General Data Processing Regulations.
  6. If you no longer wish to receive Newsletters there is a link at the foot of each message to cancel your subscription. If you cancel your subscription we will immediately flag your record to send no more messages, and remove your details as soon as is practical.
  7. We hold other technical information necessary for the internal functioning of the newsletter software.
  8. All of the above information will remain confidential to the Owner Operator and those persons engaged as a consultant or otherwise providing services to the Owner Operator who help look after the Website; we won’t pass it to anybody else unless we are required to do so by law, nor will we send out mailings on behalf of anybody else. Each Newsletter you receive will remind you how you can unsubscribe, and you will also be able to do this via the website.

Third party websites and services

9. The Owner Operator may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website.

Links to other websites

10. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Controlling use of your Data

11. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:

12. use of Data for direct marketing purposes; and

13. sharing Data with third parties

Functionality of the Website

14. To use all features and functions available on the Website, you may be required to submit certain Data.

15. You may restrict your internet browser's use of Cookies. For more information see the clause below (Cookies).

Accessing your own Data

16. You have the right to ask for a copy of any of your personal Data held by the Owner Operator (where such Data is held) on payment of a small fee, which will not exceed £100.00.

15. You may restrict your internet browser's use of Cookies. For more information see the clause below (Cookies).

Cookies

19. This Website may place and access certain Cookies on your computer. The Owner Operator uses Cookies to improve your experience of using the Website and to improve our range of services.

20. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

21. Before the Website saves Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling the Owner Operator to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.

22. This Website may place the following Cookies: Analytical/performance cookies - They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. Functionality cookies - These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

23. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser.

24. You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

25. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

General

26. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

27. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

28. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

29. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

30. The Owner Operator reserves the right to change this privacy policy as the Owner Operator may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.